Page 9 - Mail Genius Guide

A. YOU WILL BE PROVIDING AN EXCEL DATABASE:
From your provided database we will prep your data for mailing
STEP A
Your database must be submitted in Excel Format
Example:
Cell A: Recipient Name
Cell B: Address
Cell C: City
Cell D: State
Cell D: Zip Code
ALL PROJECTS ARE ESTIMATED FOR APPROVAL BEFORE STARTING PROJECTS
STEP B
We will prep your direct mail and your database.
OUR DATA PREP INCLUDES:
 Performing NCOA/CASS Certification “National Change of Address”
Using our USPS System software, we make sure that all of your addresses
are actual live addresses for mailing.
 Removal of duplicate names only
Note: We DO NOT REMOVE Misspellings or duplicate addresses
Mailing List Data Use and Ownership:
All data acquired on behalf of a client, whether purchased or provided by the client, shall be considered the exclusive property of the client. Quality Printing does not reuse, resell, or otherwise distribute such data for any marketing or commercial purposes outside the scope of the client’s project.
ALL PROJECTS ARE ESTIMATED FOR APPROVAL PRIOR TO STARTING PROJECT
STEP C
The Proof Approval Process
We will proof your direct mail piece and data for approval.
Any edits will need to be made at this phase!
Once we have received Final Approval we proceed to printing, addressing mailing phases and deliver to the post office to mail.